The scheduler is a tool that instructors can use to allow students to sign up for face-to-face appointments or other course events through eClass. It may be used to set up consultations with students on individual assignments or for sign up for regular office hours. It may also be used as a sign-up tool for other course activities, such as presentations.
Setting up the actual activity and using it from within eClass, read this article.
Scheduling an Appointment
When the scheduler activity is clicked on, it will display the instructions or comments from the instructor, information about your previously Attended slots and the list of Slots that are available.
To schedule an appointment:
- Click the Book slot button in the last column for the slot you would like to book. It will become selected.
The updated booking will appear at the top of the Scheduling activity:
To cancel or reschedule a slot:
- Click Cancel booking in order to release the slot.
- Scroll down in the booking table and select a desired slot - Click the Book slot button, just as you would when setting a new appointment.
It is possible that the instructor has configured the particular Scheduler activity so that students can only sign up for one slot for the given period, for example in the case of a sign up activity for presentations. Typically, once the date and time of an appointment have passed, the previous appointment selection is removed and you are able to schedule a new appointment. If you have booked up to your limit of appointments, the message:
You cannot book further appointments in this scheduler.
Will appear at the bottom of the scheduler. If possible, you will need to remove at least one appointment first.
Scheduling an Appointment on Behalf of a Group
Under certain circumstances, you may be required to book appointments for groups, such as group projects or presentations. If your instructor has enabled this feature, one person from each group can book an appointment on behalf of the entire group.
To schedule an appointment on behalf of groups:
- From the scheduler activity, select your group from the Make appointments for drop down:
- Proceed to Book slot just as you would for an individual appointment.
I'm seeing something different when I try to book an appointment.
Your view may be slightly different when booking - you may be asked to upload files or have the option of writing a message. These options are based on what your instructor has selected
- There may be additional options when finalizing the booking:
2. Follow the instructor's parameters to complete the booking, adding messages or file(s) as required.