The purpose of an onboarding exam is to give students an opportunity to install and test the Proctortrack software before entering a higher-stakes exam environment. By taking the onboarding exam before actual test is set to begin, instructors can also identify students who (for any reason) may not be able to have their exam proctored through Proctortrack, and then prepare alternatives. Finally, because students are asked to verify their identity in the onboarding exam, onboarding is an opportunity to capture identity verification data that can be compared to the identity verification data captured during the real exam.
Setting up the Onboarding Exam as an Instructor or Administrator
In your Moodle course create a short quiz that will serve as an “onboarding quiz” (no more than 3 questions). Consider adding the following T/F questions: March is the first month of every calendar year (F). December is the final month of every year (T).
Enable Proctortrack for the quiz by going to edit settings.
Scroll to the “Extra restrictions on attempts” heading and select “Enable Proctortrack for this Quiz.”
Select Save and display at the bottom of the Edit settings page.
Go ahead add some questions to your quiz. You will not be able to access Proctortrack dashboard until you have added at least a question to the quiz.
To access Proctortrack dashboard, from the quiz page, click on Preview quiz now button or click on the cog wheel and select Preview.
Click on the blue button Go to my dashboard to open Proctortrack dashboard.
From the Proctortrack page click on the Dashboard button at top right to locate the onboarding quiz that you created.
In the Monitoring/Onboarding column for the onboarding quiz, select “Onboarding ON” from the dropdown menu.
If your quiz title has the word Onboarding then this status is automatically selected.
Have students take the onboarding quiz
Notify students that their onboarding quiz is available and what they can expect from the process.
Verify students have completed their onboarding successfully
Administrators and instructors can view which students have completed the onboarding quiz through the Proctortrack dashboard.
- From the Proctortrack dashboard, select View Sessions from the Sessions List column.
You will be taken to a page that shows the list of students that have completed the onboarding.
- To view the identity verification scans, select the arrow pointing down on the right hand side.
To view the onboarding status of all students currently enrolled in your course, click Onboarding Status tab from the Proctortrack dashboard.